Recovering from any disruption requires the right people. When it comes to disaster recovery plan, success will depend on quickly mobilizing a team to maintain business uptime.

Every user in your company can be affected by an incident that is escalated to a disaster. By identifying people you will need to quickly restore operations as part of your planning, ideally your customers won’t be affected because you’ll be able top to bounce back quickly and minimize the disruption to business operations.

Keep disaster recovery reflexes sharp

Your disaster recovery plan should include a management team that takes on the critical responsibilities and decision making, starting with whether the disruption is in fact a disaster.

If it’s concluded that the incident is severe enough to meet the criteria, your disaster recovery team must mobilize and do the following:

  • Manage and coordinate the disaster recovery plan
  • Activate other staff in the organization, as well as your service provider, in priority—some people may be needed immediately, while others need to be on standby depending the role in the plan
  • Ramp up any alternate facilities and secondary sites
  • Review the recovery procedures to be activated that will support your recovery objectives

Who should be on the team?

There are several key roles that should be already be assigned by your disaster response management plan before a disruption occurs.

Assemble your disaster recovery team in advance!
The success of any disaster recovery plan depends on how quickly a team can be mobilized to maintain business uptime

Your information security group should always be represented on your disaster recovery team, as they have specific, specialized responsibilities, including a review of the recovery goals, understanding the magnitude of the damage, and making sure information security procedures are followed by the disaster recovery team. They can also assist with the preparation of an accurate news media statement that outlines a description of the incident, how and when it happened, and who will be affected and how.

Other team members include a disaster recovery coordinator to liaise with your service provider and any vendors that might contribute to the affected infrastructure. Their job should also be to set up a schedule for status updates throughout the recovery process right up until full restoration.

Another important role you must fill is that of a disaster recovery crisis manager, whose job it is to keep everyone informed on latest developments and be a single point of contact for all team members. They have several critical responsibilities, including:

  • Making sure all users and are familiar with the disaster recovery management plan.
  • Provisioning additional telephone lines for extra staff if needed.
  • Getting a snapshot of activities in progress when the disruption happened from the information security team, an estimate as to how long these activities will be delayed, and when the next update can be expected.
  • Developing a public statement approved by disaster response management team that can be distributed to everyone affected, including customers and users, as well as media. Multiple statements may be required, including one when the recovery operation is done, and regular business activities have resumed.

Having a well-thought disaster response management plan in place will only be effective if the right people there are to executive as soon as the alert is sounded. You should frequently revisit your plan to confirm the people assigned to these critical roles understand their responsibilities and that they are still available should disaster strike.

If you haven’t begun to think about disaster recovery planning or feel your plan needs an update, check out our Disaster Recovery Primer.

  • February 22, 2019
  • Catagory Managed IT Services

Prime Yourself for Disaster Recovery to Maximize Business Uptime

Every organization today is data driven, regardless of size, and it’s just a matter of when, not if, that data is put in jeopardy. For small and medium-sized business with resource and IT infrastructure constraints, it can seem an overwhelming challenge to prepare an effective disaster recovery plan and maximize business uptime.

The good news is that cloud computing allows smaller organizations to enjoy the same peace of mind large enterprises have with the help of an experienced technology partner who help you lay out at plan of action when disaster strikes.

What you should expect from a solid disaster recovery plan

The point of any disaster recovery plan is to make sure there are steps in place to restore any mission critical applications and data after a disruption. It outlines all the all the activities, resources and procedures in the event of a disaster so you can ensure business uptime and return to normal operations as quickly as possible in the event of a disruption.

It starts by notifying everyone who needs to be part of the solution that there is a problem, whether it’s company staff or resources at your service provider, and outlines who’s responsible for what. Once the process is underway, the recovery phase should enable you to restore temporary operations and repair any primary system damage. There’s a lot that needs to happen during the recovery, and an effective disaster recovery plan will coordinate and facilitate communication between all parties involved.

Mapping the connections

There’s also a lot of moving pieces that must be considered. A disaster recovery plan should identify the processes that are in scope, who is responsible for those processes and all the interdependencies affected by the disaster.

Dependencies will help establish the severity of the disaster—one single glitch may be just that or could have a much broader impact on business operations. When a single resource becomes unavailable, it affects many user and customers, and disrupts multiple business processes. Here are some examples of dependencies your disaster recovery should keep in mind:

  • Reporting and analytics: Collection, logging, filtering, and delivery business data to relevant stakeholders may stop working and the user interface layer may or may not be also affected.
  • Interfaces: Users at all levels, including administrators, may be blocked from accessing software and systems, whether it’s on the client or server side, through web interface or downloaded application.
  • Networking: Connectivity to necessary resources could be slow or disappear completely. compromised and/or significant latency issues in the network exist that result in lowered performance.
  • Storage: Even if your connectivity and applications are functioning, the failure of a storage resource such as storage area network (SAN) could block access to a handful of files essential for running the business.

There are many more dependencies, and your service provider is well-equipped to help you identify them so you can quickly resolve issues and take advantage of secondary infrastructure in case of an interruption that has a broad impact on your business.

If you haven’t begun to think about disaster recovery planning or feel your plan needs an update, check out our Disaster Recovery Primer.

Supra ITS has a long history of helping customers get the most from their Oracle investments, but we realized it was important for us to step up our game. After years of experience as an Oracle Worldwide Gold partner, we’re now an Oracle Managed Service Provider (MSP)—one of the few in Canada. The Oracle MSP certification reflects our managed hybrid cloud focus while aligning with Oracle’s strategy to move their customer base to the cloud.

Our Oracle MSP designation reflects our belief that as full-service technology partner it’s essential we understand both the application and infrastructure layers. We provide implementation and transition services on our customers’ premises, our private cloud or in the Oracle public cloud.Supra ITS is uniquely suited to offer its Oracle services not only in the Infrastructure-as-a-Service (IaaS) and Platform-as-a-Service (PaaS) space, but also in Oracle cloud applications offerings. Our expertise managing infrastructure as well as applications gives Supra ITS an edge over other Oracle partners who do not have the breadth of experience across both.

Ready for the Oracle Public Cloud in Canada

If you’re looking to move your Oracle environments to the cloud you now have an Oracle partner that can provision and manage your IaaS and PaaS requirements—especially ideal if you’re looking to move to the Oracle Cloud, whether it’s Cloud Machine behind your firewall or the Oracle Public Cloud. Most of all, we provide the resources and expertise so you can easily ramp up your Oracle cloud adoption without breaking the bank.

You don’t have to be an existing Oracle customer either. If you’re looking at greenfield opportunities to leverage Oracle’s IaaS/PaaS and Public Cloud, we can help get you started. We also offer shared support services for Oracle ERP in the cloud, as well as implementation and support for other popular Oracle applications such as human capital management, supply chain management and Hyperion.

Of course, a key piece of the Oracle foundation has also been its database, so Supra ITS also provides shared support services for Oracle Core DBA as well as Oracle Apps DBA. We provide DBA Management capabilities, so you don’t get bogged down with the patching, tuning and diagnostics activities. Instead, your DBA staff can focus driving new business value by building new analytics capabilities.

Ultimately, being recognized as an Oracle MSP means you have a partner that can support the entire spectrum of services you need to get the most from your Oracle applications, both in terms of resource efficiencies and bottom-line business benefits.

For more information about our what our Oracle MSP designation means for you, check out our FAQ.

Arun Prakash is executive vice president of Supra ITS.

  • January 25, 2018
  • Catagory Hybrid Cloud

Ready to take the fast lane to the public cloud?

Risk, security and speed are the three elements we find small- and mid-sized enterprises are most concerned about as they ponder moving data or applications to the public cloud.

That’s why Supra ITS recently made the investment to let customers connect directly to Amazon Web Services (AWS) using AWS Direct Connect and to Microsoft Azure using ExpressRoute. These “fast lanes” to two major public cloud platforms are being offered at no extra cost for our customers as part of their managed hybrid cloud that’s already managed by us.

Selection and Security

As major cloud vendors such as Amazon, Microsoft, Oracle and Google expand their footprint on Canadian soil, we’re seeing that interested customers want flexibility – they’re not picking only one vendor. Rather, they’re using multiple cloud platforms depending on the data or the workload. For example, AWS is popular for elastic storage, while Microsoft Azure’s appeal is the ability to run AWS workloads. At the same time, customers are continuing to maintain their own private clouds, either on-premise or managed by someone else. Most likely, they are combining all three in a hybrid model.

The fact that the major public cloud players are opening Canadian facilities means they’re addressing the data sovereignty issue that keeps many organizations from embracing public cloud. Now they can be assured their data stays in Canada, whether it’s on the move or being stored. Our part of the equation is that we have Tier 3 data centres in Canada that connect to these cloud platforms. We’ll soon make available similar direct connections to Oracle and Google public cloud infrastructure.

The Last Piece of the Public Cloud Puzzle

Offering direct connections to Amazon using AWS Direct Connect and to Microsoft Azure using ExpressRoute is the last piece of the puzzle that address the risk, security and speed. These direct, secure connections to major public cloud platforms are part of Supra ITS’ overall commitment to helping customers be “public cloud neutral.” It enables our customers to embrace a true hybrid cloud model that is fast and secure because data is not being transferred over the public internet.

Reduced latency and improved performance, of course, are the obvious benefits of a direct connection to the public cloud. But in this era of frequent data breaches and increased privacy regulation, security can be a deal breaker when companies consider moving to AWS or Azure. By putting in place these fast lanes to the public cloud, combined with our existing end-to-end security that spans our customers’ on-premise IT infrastructure, the public cloud services and our own data centres, we’re able to mitigate the risk of public cloud adoption.

Set-up costs for the connections are normally included as part of transition services for Supra ITS’ managed IT customers, and the ongoing costs are included for those customers where we manage their private and public cloud. Other AWS and Azure costs are extra and depend upon the usage.

A Partner for Public Cloud Success

Cloud computing is no longer the future, it’s reality. As noted by research firm InfoTech, there’s been lots of hype about cloud, but the adoption trends are real, and Amazon Web Services and Microsoft Azure are leading the charge. At the same time, private clouds – both — on-premises and in hosted services – continue to grow. This presents an opportunity to transform IT to be an effective broker of services from the hybrid cloud.

At Supra ITS, we see our role as being a guide and resource for small- and mid-sized enterprises that are looking at how best to incorporate public cloud into their overall cloud strategy, whether it’s Amazon, Microsoft, Google or Oracle. Our neutrality enables customers to combine their on-premise, private cloud and public cloud deployments to fully take advantage of the full benefits of a managed hybrid cloud model.

  • March 30, 2016
  • Catagory Managed IT Services

2016 – Trends of Managed IT Services

2016 Technology Trends

And so, the need of the hour is a third party service provider which will support, manage and monitor your technology infrastructure. These companies go to great lengths to make your business flourish by offering you Managed IT Services that will help your business in the long run. Following a strategic plan, they install the most contemporary technology and the latest software and tools which help you stay ahead of your competitors in the domain.

Armed with the extensive know-how of the domain, they offer you excellentIT Managed Services that are highly advanced. Being a pro in all the sections makes them capable of handling network, hardware, exchange server, software and even repair, for that matter. By offering you round-the-clock assistance, they make sure that your IT setup doesn’t have to face any technical snags, making your business operations extremely smooth. Apart from this, they also keep a back up of all your data in place, in case of a disaster when recovery is not an option.

In the modern IT setup, a Managed Service Provider acts like an added advantage instead of just being a cost-effective alternative to the in-house IT team. By conducting an extensive research on your business, they understand your business requirements properly. Then after consulting you, they will come up with some customized options, exclusively made to fit your business model. Walking hand in hand with technology, they constantly upgrade your tools and software, which gives you a competitive edge in the industry.

Assuring you of the quality, these firms offer you safe and secure Managed IT solutions, which are otherwise too complex to handle. By organizing your business operations, they take everything under their control and monitor your business with hawk eyed scrutiny. Also, they are equipped with highly advanced methods that are capable of detecting any fault in the service delivery, which they ultimately do away with. And the best part is that their service rate card is fixed, so any amount of troubleshooting on their part won’t burn a hole in your pocket. So, with no headache of IT maintenance on your mind, you can focus on your key business and work for its betterment.

Working for the constant improvement of your business, these service providers offer you excellently Managed IT Solutions that have a big role to play in your business excelling. They centralize the whole system thereby making all the data available to anyone with the authorized security code. This helps you organize your operations better by letting more than one person access the same data at the same time.

  • April 10, 2016
  • Catagory Managed IT Services

Are Mid-Sizes Organizations taking a risk for Managed IT?

With businesses still reeling from global recession knockout, a midsized business can retrieve by turning to providers of robust Managed IT Services. Its complete process- utilizing shared platforms and Opex-based cost structures–can benefit in reducing costs as well as provide a vital competitive edge.

Business Technology

General Perception on Mid-Sized Organizations

It’s commonly observed that mid-sized organizations react to the current economic conditions by axing on costs. But, in the long run when the economy picks up, this approach may not stand fitting.

Industry experts though, believe that moderate organizations avoid applying such steps compared to their larger counterparts. Nevertheless, time and again it’s observed that smaller organizations are usually more vulnerable to downturns compared to large firms, yet they also excel in managing through them. Small firms on common grounds stand out to be more efficient and flexible. Rather than the cut cost strategy, they go the other way round. They maintain a stronger customer relationship as well as greater labor flexibility with a bond of trust between managers and workers.

However, many small firms miss the mark of streamlining their systems owing to low funding for in-house expertise. But, despite having budget for in-house expertise, while complying with the vast nature of the computing industry, firms might need external help when an issue falls beyond their experience. Fortunately, Managed IT Services pave way for businesses to have enterprise grade expertise at a cost much affordable than having an in-house IT team.

Turning to Managed IT Services- A synchronized Approach

Bidding to contain costs, several mid-sized businesses prefer opting IT Managed Services to align their IT requirements with their business needs. Managed IT Services structure the auxiliary tasks, while the staple tasks keep rolling. Here is a brief insight on few of the features:

  • Reduce capital expenditure– The crucially Managed Services potentially offer mid-sized organizations a way to escape the need to raise precious capital. This is done by utilizing services that charge them on a per-user or per service basis without having to spend on hardware or software.
  • Exposure to cutting-edge technology-This service allows smaller organizations access to best-of-breed technologies within your means the services are known to be deployed fast yet economically.
  • Human Resource facility– Managed Services potentially fix staff recruitment and retention related concerns.
  • Synchronized Business Operation– With economic downturns uncurbed yet, more than the cost factor, mid-sized organizations are looking for enterprise-caliber Managed Services. With this service, they believe to achieve a competitive edge with operations more streamlined and effective.
  • Leverage onsite resources– With Managed IT Services to their stride, mid-sized enterprises get their onsite resources leveraged. This allows them not only compete with their contemporaries but also with larger and highly resourceful organizations.
  • Backup & Disaster Recovery: This service provides protection against data loss and to improve the business continuity plan for an organization.
  • Proactive approach– Many of them are implementing processes to ascertain that their business is ready when the upturn comes. Entrepreneurs are seeking Managed Service providers who can arrange for a network of adept partners. The vendors who can provide local, industry-specific guidance for IT, regardless of their business field.

Choosing the right provider for Managed Services can help businesses ascertain secure and scalable IT services platforms. Once allotted, the provider of Managed Services would solely take care of the availability, performance, and reliability of a business’s IT processes and computing competencies. Able risk management whilst emphasizing on core business progress, Managed IT Services helps a business grow at every stage.

  • April 19, 2016
  • Catagory Managed IT Services

Storage Management Solutions are a perfect fit for SMBs

Such is the nature of technology and business today that predicting storage requirements in line with upcoming projects, new developments, clients or teams is not always easy – or even possible. A flexible, secure, cost-effective managed storage service becomes a viable solution.

Cloud Storage

Further, due to recent technology developments and the lower cost of cloud infrastructure – plus the plethora of managed cloud services now available – the mass migration of SMBs to a managed storage solution now seems more of an inevitability.

IBM estimates that storage requirements are doubling every year. At the same time, Gartner posits that the cost of managing data can be as much as 300–500% the cost of buying it. When you consider that the leading cause of exploding data volume is email, and acknowledge that the demand for backup and disaster recovery solutions is a universal one, the facts draw a clear picture of storage management being every bit a challenge for both mainstream SMBs and giants alike.

Many organizations are finding the budget and resource requirements involved in building in-house storage facilities for their servers are prohibitive when compared to alternative network storage strategies such as Network Attached Storage (NAS) and Storage Area Network (SAN) solutions, which result in lower management and infrastructure costs.

BENEFITS OF MANAGED STORAGE

  • 24X7X365 availability of data
  • Flexibility – instantly scalable up or down according to need
  • Low to no infrastructure and capital investment costs
  • Security – data protected by latest version of leading security software
  • Backup and disaster/data recovery protocols ensure business continuity
  • Optimized desktop and network performance
  • Even monthly payment plans make budget planning easier
  • More business insights gained by easy access to more data

The overwhelming advantage of a storage management services are the affordable cost of entry and the scalability of services to accurately meet needs that can change on a dime or over time.

Custom application development is growing within companies who want more than an off-the-peg, pre-packaged solution – they want a solution designed for their specific needs, with features and functionality that will maximize value and operational efficiency for the business.

Application Development

For companies without the extensive in-house skill base, or extended budgets to hire the same, a popular response has been to engage a managed services provider with solid software application development credentials, for the time required to understand the need, design the solution and develop the application.

The results usually reveal a reduced demand on human resources and faster, more efficient, delivery of results, in the form of information, data-based conclusions and certain insights.

Some of the key benefits include streamlined business processes, user-friendly interfaces, usually a lower total cost of ownership and no ongoing fees (unlike much licensed software), and the ability to make further, customized modifications, such as adding a new feature.

Companies looking for the answer to a particular need, and need it ‘yesterday’, will often turn to existing, ready-packaged software that may cover most but not meet all of their needs, but can be implemented on a shorter timescale. In these instances, long-term benefits and efficiencies of a customized solution must be sacrificed.

For online businesses, web application development has seen the emergence of secure and efficient methods of conducting business transactions and payments, identifying market opportunities using social and online data, and marketing to existing and potential customers.

With the value and potential of conducting business online being has been loudly proclaimed in recent years, putting companies specializing in developing web apps for businesses in high demand.

As with their offline counterparts, custom web apps are designed with specific features to deliver valuable outcomes with more efficiency than alternative – usually manual – methods. This might take the form of an online survey hosted on the client website that aims to gauge interest in new product lines or services, from which strategic business and marketing decisions can be made.

In conclusion, the goal of custom application development – for internal, offline or online applications – is to help companies perform business functions and make more informed strategic decisions more effectively, in turn passing on value and efficiency to employees, customers and other stakeholders.

Data Security

Different Level of Securities in the Cloud

If you are a SMB, you are probably doing hoping that cloud will keep your data safe and secure. However, there are also many business owners who are often skeptical about whether they can trust cloud or not.

Of course they can. Yes, there have been cases of data leaks with cloud as well but then there is no medium which is 100 percent secure, right? The key is to be safe, sound, and alert.  And in cloud computing, you are responsible for protection of your own data.

There are different types of security in Cloud and the level of security you need depends on what you are using cloud for:

Basic Protection – If you just want to store files on websites such as Dropbox or Google Docs, you need the basic level of security. You want minimal security for your data so that it is not widely available. Good news is now these websites are secured and contain the minimum necessary encryption to keep hackers at bay and your data secure.

Serious Protection – If you are using cloud for more than data storage, you need a more serious level of protection. For example, if you are using cloud for powering applications or database that means there are more entry points for hackers and hence need of more protection.  In order to secure such data in cloud, you can work with a qualified company that provides secured managed cloud services. You must ensure that your managed service provider meets industry security rules.

Highest Level of Protection – If you are looking to secure some really sensitive information or serious records, you need to have highest level of protection. For example, companies that accept online payments through credit/debit card or companies handling online banking account, or companies in healthcare industries must comply with PCI and HIPAA regulations (whichever applicable). Data in these websites is highly sensitive and companies must understand potential risks. They must adhere to security regulations.

What are the Security Risks in the Cloud?

– If a cloud service is not properly designed, there is risk of hackers breaching into your confidential data. In addition to hackers, other factors like natural disasters or unforeseen damages may also lead to data loss.

-If credentials are stolen or are shared with multiple people, there is a risk of account or service traffic hijacking

– Many cloud providers share platform to save on cost. This means when one component is harmed, there is a risk on other components as well

– Third parties building on to existing APIs can also cause security threat to data stored in the cloud.

Which Security Measure should you take?

Using stronger two-factor authentication techniques and encryption wherever possible automatically reduces the chances of data breaches significantly. If you are not aware of the technical intricacies involved in cloud, it is always recommended to hire a good cloud service provider that allows you maximum control over encryption techniques. Other precautions like sharing keys with trusted people only, regular monitoring, avoiding layers, and using a defensive in-depth strategy is the key towards a safe and secured cloud services.

The Bottom Line

There is no option more convenient for data back than cloud. It can hold large amount of data at an affordable cost. Cloud offers regular backup of data and easy to use as well. In such a scenario, it is quite difficult for most businesses (especially SMBs) to stay out of cloud. Also, you cannot ignore the fact that data stored in your computer or any other platform is not completely secure from hackers either. Keeping all these points in mind, it is always a good idea to use cloud for data storage but with required precautions.

  • July 1, 2016
  • Catagory Managed IT Services

The Competitive Advantage of Outsourcing

Competitive Advantage of Outsourcing

A study by technology not-for-profit CompTIA revealed that 9 in 10 businesses using managed service providers for at least one service are happy with the relationship and service being delivered. Improvements in several key areashave proven most appealing:

  • New cost and process efficiencies
  • Reduced/Removed infrastructure purchases and updates
  • Decreased drain on internal resources
  • Increased organisational productivity
  • High-quality helpdesk services
  • Lower total cost of technology services

Almost half of the companies surveyed reduced total IT expenditure by up to a quarter by moving some parts of their technology environment to a managed services arrangement, and 13% stated as much as a 50% reduction in spend.

The IT Outsourcing Statistics study, 2011/2012, identifies the most popular managed IT services as follows:

  • Managed IT Security
  • Managed Network Infrastructure
  • Application Development and Software as a Service (SaaS)
  • Managed Helpdesk and User/Desktop Support
  • Managed Backup and Disaster Recovery Solutions

Dollars and cents doesn’t tell the whole story. ‘We know our customer base appreciates not just the reduction in overal spend for business critical services,’ says Sanjeev Spolia, CEO of Supra ITS, a leading Canadian managed services provider based in Mississauga, Ontario.

‘Customers appreciate that we take responsibility for their technology environment not just today, but to ensure they are in the best shape tomorrow. That can mean simply making sure the latest updates are installed or proposing new technolgies that will serve them better.

Removing Risk

‘A good managed service provider is not just accountable to the task,’ Spolia continues, ‘but removes risk and allows the customer to focus on their strategic business goals rather than chasing the technology game.’

The question of what to do with the money saved? According to Spolia, the money is reinvested into staffing, adding new technologies or used to strengthen marketing programs. ‘We’re fortunate to be in a business that is extremely quantifiable,’ he concludes. ‘We can point to real numbers that can be used to gain specific competitive advantages that best suit a company’s situation at a given time.’

Supra ITS Group of Companies: Supra ITS: supraits.com  | PrinterLogix: www.printerlogix.com  | BackupSilo: www.backupsilo.com