In 2005, due to changes in the Ontario government’s funding model for distance education learning, a need was created for a comprehensive program which would allow teachers, office personnel and administrators to track the progress of distance education students. Based on this need, a leader in distance education programs contracted Supra Its to develop a solution which would empower their school board to take control of their most important assets.
“The solution had to be able to give us what our legacy system could not and yet still be able to compliment, work and communicate with that system. The end product and level of service has continued to meet and exceed our expectations.”
When it comes to securing government funding, a comprehensive solution such as this is a must for any school board offering distance education programs.
Comprehensive and intuitive1
Comprehensive and intuitive
The solution provided to the client contained a flexible tracking system that enabled them to administer their online distance education student records. An intuitive user interface ensured a low learning curve and integrated search capabilities enabled them to locate information quickly and easily. Robust reporting features simplified the sharing process and allowed for direct methods of gathering the statistics necessary to apply for government funding based on student participation and advancement.
By selecting the appropriate module, grade and date, the tracking of each student’s module completion could be made quickly and easily. Module information for all courses could be updated by individual student or by students enrolled in a particular course simultaneously.
Comprehensive reports covering a wide range of criteria including new registrations, expired orientation status, student records, student lists by school, school board, course and register type, achievement, module completion, attendance and more were all integrated into the system.
To tracking student achievement at regular milestones the client provided marks and comments as well as indicated whether reports had been completed and submitted.
Mass Data Import5
Mass Data Import
In order to facilitate the flux of new student records each year, mass data import tools were also included, enabling information to be brought in, even from older legacy programs, with minimal steps.
The new system allowed the client to manage a full range of information including contact, school and registration details. Extended detail options allowed for up to two parent/guardian contacts and continuous comment logging provided the opportunity for teachers to share information about students on an ongoing basis. A simple point and click system ensured that individual course enrolment was fast and hassle-free.
Student attendance could be tracked on a weekly basis and was tracked by course, allowing teachers to set students as present or absent. Attendance reports in the reporting area would identify any student records that are past due and have not yet been marked, thus allowing office staff to keep on top of the attendance process at all times.
Find a solution that is right for your organization. Contact an Supra ITS representative today.